UW Oshkosh is committed to preventing and responding promptly to all forms of sexual misconduct, including incidents of sexual harassment, sexual assault and other forms of sexual violence, including stalking, domestic violence, and dating violence. This is the reason we need to discuss employee responsibilities. All employees of the university have an obligation to report incidents of sexual misconduct to the Title IX Coordinator.
** If you, as an employee, have experienced any form of sexual misconduct please note that the information provided on this Title IX website also applies to employees.
Duty to Report
Chapter 36.11 (22), Wisconsin Statutes, requires that “any person employed at [the University] who witnesses a sexual assault on campus or receives a report from a student enrolled in the institution that the student has been sexually assaulted shall report to the dean of students of the institution. The dean of students shall compile reports for the purpose of disseminating statistical information.”
For the University to comply with this state law, all University employees are expected to report sexual assault information to the Title IX Coordinator of the institution.
In addition, certain employees who are designated as “responsible employees” have additional reporting obligations. If you are a responsible employee and you receive a complaint of sexual misconduct, including any assault, harassment or other sexual violence, it is your duty to report the incident. The university is deemed to be on notice and must take immediate* and appropriate steps to investigate or otherwise determine what occurred. Employees can report incidents in one of the two ways below:
- Speak to the Title IX Coordinator or a Deputy Title IX Coordinator on their campus.
- Utilize the Official Reporting Form to make a report about an incident.
Responsible Employees (Mandatory Reporters)
Responsible employees include all supervisors, all employees that interact directly with students, and all employees that students might reasonably believe have some authority to take action or a duty to report.
Though not exhaustive, this includes:
- All instructors, including full-time professors, adjuncts, lecturers, AIs, and any others who offer classroom instruction or office hours to students;
- All advisors;
- All faculty advisors to recognized student organizations;
- All coaches, trainers, and other athletic staff that interact directly with students;
- All student affairs administrators;
- All residential hall staff;
- University Police and contracted security personnel;
- All employees in a supervisory or management role;
- University officials including but not limited to: Chancellors, Vice Chancellors, Deans, Directors, Department Heads;
- Any and all employees who work in offices that interface with students!
Responsible employees must immediately report all known information to the Title IX Coordinator or the Deputy Title IX Coordinator(s). Reporting to Title IX Coordinators does not mean that the individual will be required to bring a formal complaint or file a formal report with police, or participate in any university investigation or procedures. It will ensure that information regarding resources, assistance, reporting options, rights and protections, is provided. It can also help the university in preventing future incidents.
Responsible Employees may also be considered Campus Security Authorities (CSAs) for purposes of Clery Act crime reporting. Training is required for all Responsible Employees.
If you have any doubt whether you have an obligation to report, you should report to the Title IX Coordinator.
Confidential employees include only certain, specific individuals on your campus whom are exempt from the reporting requirement addressed above. Refer students who desire anonymity to a confidential employee. These individuals include:
- Counseling Center Employees
- Campus Victim Advocate
- Student Health Center Employees
Things You Should Know About Sexual Violence
- 1 in 5 women report a sexual assault during their undergraduate collegiate experience.
- 3% of men in college report that they have been sexually assaulted in their lifetime.
- Sexual assault survivors are more likely to experience depression and anxiety.
- Experiences of sexual violence may affect a student’s academic performance.
- Someone who has been sexually assaulted or raped may not use those terms to describe what has happened to them.
You may be the first person an individual reaches out to regarding what has happened to them. It is important you know how to respond, to provide helpful information and to explain the university’s process.
- Encourage an individual to seek medical and/or professional counseling attention immediately, if they have not done so.
- Don’t promise absolute confidentiality. You should clarify from the start that you are obligated to report any information of sexual misconduct brought to your attention to certain individuals at the university who are trained to respond appropriately. Direct students or employees seeking complete anonymity to speak only with confidential employees identified on campus, specified below.
- Do not pressure an individual to provide you with more information than he or she is comfortable sharing. Your role is not to draw conclusions or determine what has happened.
- Do not try to counsel. Your role is to listen, to direct or refer the individual to available resources. Encourage individuals to seek counseling services offered by the University. Licensed, professional counselors are available for each campus to help students. Employees can receive counseling through the Employee Assistance Program.
- Encourage an individual to utilize campus resources, and to consider filing a report with University Police or filing a formal complaint through the University process.
- Learn more about the policies, procedures and available resources on your campus and in your community. Share this site with fellow UW Oshkosh employees.
- Protect the privacy of all those involved. Beyond reporting as required below, do not share personal information or facts with others.